When you click on a canned reply, it opens up the compose reply window and automatically fills in any relevant information.
On the other hand, if you need to customize the response, you’ll need to actually edit it. If it’s something you can just fire off each time you receive the email, like a repeat meeting schedule notification you need to confirm or something, it’s really convenient. The idea is that these canned replies will show up as buttons you can click to create a new response with your template filled in. Gmail’s canned replies are a little weird, in that Gmail tries to dynamically identify which messages in your inbox fit the format for replies. One of the sub-menu items will be “new canned response”, which will allow you to compose a new template for new responses. Instead, right click on them and look for the “canned responses” entry. Gmail will create a few very basic replies, but you’re not likely to want to use any of them. You’ll need to find an email that you’d typically want a canned response to, open the email, and look for a list of potential generated replies at the bottom. In order to use canned replies, you need to set up canned replies. Save your changes and go back to your inbox. One of the advanced settings will be “canned responses.” Click to enable these, and you’ll be able to compose canned replies. Once you’re logged into Google, click settings and click the “try the new Gmail” button.įrom there, go to the settings page and click on the Advanced tab all the way to the side.
They’re a feature of the New Gmail Experience, which pretty much everyone should be using by this point, but in case you’re not, you’ll need to activate it. Gmail has “ Smart Replies” for a certain selection of emails you receive. Leave it to Google to provide something built right into their client that so many other people need additional apps or configuration to use.
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